Livonia Housing Commission
Community Development Office
Position Title: DIRECTOR, CDBG DIVISION
Employment Status: Full Time
Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned.
- Plans, prioritizes, assigns, and supervises the work of staff involved in the administrative and day-to-day operation of the City’s CDBG and HOME programs including organizing and assigning work, performance planning and evaluations, and making hiring decisions;
- Oversees the operation and implementation of the City’s Housing Rehabilitation Programs;
- Works closely with the Executive Director to create annual department budget;
- Monitors and authorizes expenditures for housing rehabilitation and emergency expenditures for health and safety situations, rehabilitation, acquisition, relocation and other redevelopment activities;
- Develops programs for and administers CDBG and HOME federal grants and housing and redevelopment programs; sets grant funding priorities; prepares planning documents and contracts; completes applications and funding allocation documents; and performs financial monitoring of federally funded activities;
- Tracks client participation and other statistics as required for internal and external reporting; reviews client records to assure programs meet required standards maintaining records of activities;
- Manages the ongoing monitoring process of sub-grantees to ensure that appropriate services are provided to eligible participants, participates in contract compliance review and monitoring, including application review eligibility evaluations, payment processes, and reporting in accordance with federal requirements;
- Manages the citizen participation process for the allocation of federal funds; manages public hearings, ensures programs and projects submitted meet the national objectives of the federal programs;
- Keeps informed of community, social and economic resources available to low- & moderate-income families;
- Assists individuals, organizations and program participants with questions, problems and concerns, and responds within scope of authority assuring effective communications of project status, goals and/or objectives;
- Attends meetings with staff, the public, other agencies, elected officials and other groups; represents the City to community groups, residents and professional organizations and businesses;
- Coordinates projects and manages cooperative working relationships with City departments, outside contractors and other agencies to accomplish goals and resolve project conflicts.
- Assists other housing services staff with special projects, program issues, and data management.
- Attends and, when necessary, briefs the Mayor, Council or Housing Commission on matters related to the City’s allocation of CDBG, HOME and other federal/state/locally funded programs;
- Oversees the preparation of reports and documents necessary to remain in compliance with the requirements of various grant programs;
- Responsible for the timely submittal of the Consolidated Plan, Annual Action Plan and required quarterly reports to HUD;
- Seeks collaborations that further the provision of services to the disadvantaged;
Writes and monitors grants that supplement other sources of funding so as to expand the provision of services to the disadvantaged;
- Works with non-profit agencies to improve the delivery of services to low – moderate income residents;
- Performs all work duties and activities in accordance with City policies and procedures.
Knowledge, Skills and Abilities:
- Modern supervision and management techniques;
- The rules, guidelines, and regulations affecting the Community Development Block Grant and HOME programs;
- Different funding sources available to the Neighborhood Resources Division;
- Contract negotiations and specifications;
- The operation of personal computers and various software applications;
- Available community resources and services;
- Modern office practices and procedures.
- Supervise and evaluate the work of subordinate personnel;
- Create new programs within the parameters of the established programs;
- Plan, organize, and set priorities and pace workload;
- Comply with federal guidelines;
- Make accurate arithmetic computations to obtain precise information for reports and published statistics;
- Revise local programs to meet changes in federal regulations;
- Interact with different departments within the organization;
- Communicate effectively, both orally and in writing;
- Make public presentations to the City Council, Housing Commission, and other city staff and civic organizations;
- Research and create grant proposals in support of human services programs;
- Maintain effective working relationships with customers, other employees, supervisory personnel, and the public;
- Operate a personal computer and related software such as word processing, spreadsheets, etc.;
- Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
Work performed is under the supervision of the Executive Director of the Livonia Housing Commission, but considerable leeway is granted for the exercise of independent judgment and initiative.
Supervision exercised is over professional, para-professional, technical and clerical staff.
The primary duties of this job are performed in a general office environment.
Essential Physical Abilities:
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively, hear within the normal range of conversation, and carry on telephone communication;
- Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of written and electronic materials at arm’s length or less (distinguish letters and numbers) to see in detail objects or printed material at greater than arm’s length;
- Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment;
- Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to bend or stoop repeatedly, sit or stand for long periods of time, and lift at least 20 pounds.
To apply send your resume and cover letter to Jim Inglis at firstname.lastname@example.org